Processing of personal information about applicants or students

The legal basis for processing of personal information about applicants and students is found in the Universities and University Colleges Act and the Personal Data Act.

Updated 10.06.19 Published 10.06.19

Processing of data is necessary to exercise public authority and to comply with and adhere to the provisions of the Universities and University Colleges Act. Processing is also undertaken to enable us to serve your interests as a student or applicant in the best possible way. This may include applications, registering for examination, practical training, welfare services, student exchange, printing of transcripts/certificates, etc.

The information processed includes your name, national ID number, contact information (address and telephone number), student cohort, study programme, grades, leaves of absence and similar.

The information is retrieved from various sources. This may include information that you enter in the context of application processes or registering for the semester, or else stem from registration of grades or regular academic administration.

You have the possibility to opt out of the display of some types of personal information, such as your facial image.

The responsibility for processing of personal information about students has been delegated to the head of studies. This responsibility includes the preparation of necessary procedures to ensure data quality and confidentiality and provision of sufficient training in the use of the systems.

Key systems for processing of personal information about students

Felles Studentsystem (FS)

Felles Studentsystem (FS) is an academic administration system developed for universities, specialised universities and state-owned university colleges. The system is also accessible for private university colleges. When you apply for admission and study at NLA University College, your personal information will be registered, processed and stored in FS.

A number of applications are linked to the academic administration system FS. This means that data registered in these applications are also stored in FS. The data in FS are reported to a number of parties/agencies in various contexts.

See the full data protection declaration for FS

Studentweb

Studentweb is a web application in which students can perform a number of tasks related to academic administration, such as registering for the semester, teaching and examinations. Studentweb also provides access to the information about you that NLA University College has stored in the academic administration system Felles studentsystem (FS), such as contact information, examination results and data sent to the Norwegian State Educational Loan Fund.

Studentweb is linked to the academic administration system Felles studentsystem (FS). This means that all data registered in Studentweb are stored in FS. The data in FS are reported to a number of parties/agencies in various contexts. See also the Data Protection Declaration for FS.

See the full data protection declaration for Studentweb

Søknadsweb

Søknadsweb is a web application for applying for admission to study at NLA University College.

Søknadsweb is linked to the academic administration system Felles studentsystem (FS). This means that all data registered in Søknadsweb are stored in FS. The data in FS are reported to a number of parties/agencies in various contexts. See also the Data Protection Declaration for FS.

See the full data protection declaration for Søknadsweb

The Student ID app

The Student ID app functions as a student ID, for example in the student welfare organisations and public transport enterprises, and will be just as valid as the student ID card and paper receipt. For the student ID to be valid, you must have paid the semester fee and registered for the semester.

See the full data protection declaration for the Student ID app

The Inspera digital examination system

NLA University College uses the digital examination system Inspera Assessment for digital home examinations, project assignments and similar. The system is also used for some written examinations. To enable you to sit a digital examination we send personal information about you to Inspera, which develops and operates the Inspera Assessment system. They will have access to these personal information items: Your Feide ID, candidate number, other examination data from FS and IP address.

See the full data protection declaration for Inspera

RUST - Register of excluded students

RUST enables an effective and safe communication of decisions to exclude. Institutions subject to the Universities and University Colleges Act are obligated to use RUST.

RUST has been developed by CERES at the initiative of the Ministry of Education and Research. CERES is administratively responsible for RUST.

The objective of RUST is to prevent a student or applicant who has lost his or her rights as the result of an exclusion from obtaining such rights at another institution (Section 4-12 of the Universities and University Colleges Act).

Administration of RUST within FS is governed by various rights granted to case officers responsible for the implementation of decisions to exclude.

See the full data protection declaration for RUST

Canvas

Canvas is a learning management system (LMS), the purposes of which include administration of and support to implementation of teaching, examinations and work on student assignments. In addition, Canvas is used to send academic feedback to students from academic staff and for messaging between students (communication, messages/alerts, e-learning). NLA University College adopted Canvas in the autumn of 2016 and will have implemented it for all students by 1 August 2019.

See the full data protection declaration for Canvas

Urkund

The purpose of processing personal information for plagiarism checks (URKUND) is to reveal cheating (‘intellectual theft’) on examinations or in submissions of mandatory assignments. A further purpose is to reveal dishonest practices (plagiarism) in research.

See the full data protection declaration for Urkund

Electronic traces

In the course of their studies, students will leave electronic traces, such as

The use of access cards
Digital solutions, such as OneDrive, Canvas, Itslearning and TimeEdit
Operational logs and security logs

NLA does not use this information for purposes of student surveillance. Access to this information is strictly regulated and is used only when a particular need arises, such as in the case of burglary, theft or other serious criminal offences.